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Student Information System (SIS) Enterprise Resource Planning (ERP) Review

Update Archive

For the most recent update, visit the SIS ERP Review Update page here.

June 8, 2017

  1. Completed SIPOCs on all 45 processes; analyze the output.
  2. Completed exercises #4-#5 (discussion of output of SIPOCs, campuses differences, and recommendations for future changes).
  3. Continued the 3rd party systems and apps collection process and began discussions about keeping these lists up-to-date in the future.
  4. Began drafting the Final Recommendations document.

May 23, 2017

  1. Completed data analysis of the prioritized business processes.
  2. Identified processes to be fully document/evaluated for exercises #3-#5; 46 processes were identified:
    • Admissions: 6
    • Cashiers: 11
    • Financial Aid: 15
    • Registrar: 14
  3. Began exercise #3 – SIPOCs. This involves identifying the suppliers to the process, inputs and outputs, customers, and the process at a high level.
  4. Continued identifying 3rd party systems and apps at each campus.

April 26, 2017

  1. Ran all identified business processes (600+) through the prioritization instrument (Exercise #2).
  2. Began analysis of prioritized processes data.
  3. Met with MU K-12 online and MU Extension – discussed considerations for a Future SIS.
  4. Began collecting from each campus 3rd party systems and apps (UMSL and EAS).
  5. Documented all communication strategies for the project.
  6. Conducted interviews with all team leads focusing on project progress and identifying any issues.

March 22, 2017

  1. Create SIS ERP Information Webpage. The webpage lives on UMKC’s online page: https://online.umkc.edu/sis-update/). The team leads have been instructed to contact their Provost’s office and have them place a link on the Provost pages.
  2. Conducted training for individuals who will facilitate the meetings with subject matter experts for Exercise #3 (SIPOC), Exercise #4 (Identifying Differences), and Exercise #5 (Recommendations).
  3. Tested adjusted prioritization matrix and finalized.
  4. Created support documentation for the prioritization matrix.
  5. Began developing the Stewardship/Governance Principles for the project.

February 20, 2017

  1. Completed Exercise #1 – Normalization with Admissions, Cashiers, Financial Aid, and Registrars.
  2. Tested prioritization matrix with functional areas listed above and made adjustments.
  3. Began aligning the work EAS is conducting on mods with the SIS ERP project.
  4. Facilitator training materials for Exercises 3-5 drafted; training set for March 15, 2017 in Columbia.
  5. Work breakdown structure adjusted to align with the current work status of the project.
  6. “Security,” “Technical” and “Support” defined in relationship to this project.

January 9, 2017

  1. Finished collecting business processes for all functional areas (Registrar, Admissions,Financial Aid, and Cashiers).
  2. Finalized a draft of the instrument that will be used to prioritize the business processes that need to be documented/evaluated.
  3. Began identifying processes from functional areas to test the prioritization instrument.
  4. Identified facilitators at each campus and from system that will assist functional experts during the documentation/evaluation process.
  5. Began developing facilitator schedule/training materials.
  6. Presented update to UMAOs.