Student Information System (SIS) Enterprise Resource Planning (ERP) ReviewUpdate Archive
June 8, 2017
- Completed SIPOCs on all 45 processes; analyze the output.
- Completed exercises #4-#5 (discussion of output of SIPOCs, campuses differences, and recommendations for future changes).
- Continued the 3rd party systems and apps collection process and began discussions about keeping these lists up-to-date in the future.
- Began drafting the Final Recommendations document.
May 23, 2017
- Completed data analysis of the prioritized business processes.
- Identified processes to be fully document/evaluated for exercises #3-#5; 46 processes were identified:
- Admissions: 6
- Cashiers: 11
- Financial Aid: 15
- Registrar: 14
- Began exercise #3 – SIPOCs. This involves identifying the suppliers to the process, inputs and outputs, customers, and the process at a high level.
- Continued identifying 3rd party systems and apps at each campus.
April 26, 2017
- Ran all identified business processes (600+) through the prioritization instrument (Exercise #2).
- Began analysis of prioritized processes data.
- Met with MU K-12 online and MU Extension – discussed considerations for a Future SIS.
- Began collecting from each campus 3rd party systems and apps (UMSL and EAS).
- Documented all communication strategies for the project.
- Conducted interviews with all team leads focusing on project progress and identifying any issues.
March 22, 2017
- Create SIS ERP Information Webpage. The webpage lives on UMKC’s online page: https://online.umkc.edu/sis-update/). The team leads have been instructed to contact their Provost’s office and have them place a link on the Provost pages.
- Conducted training for individuals who will facilitate the meetings with subject matter experts for Exercise #3 (SIPOC), Exercise #4 (Identifying Differences), and Exercise #5 (Recommendations).
- Tested adjusted prioritization matrix and finalized.
- Created support documentation for the prioritization matrix.
- Began developing the Stewardship/Governance Principles for the project.
February 20, 2017
- Completed Exercise #1 – Normalization with Admissions, Cashiers, Financial Aid, and Registrars.
- Tested prioritization matrix with functional areas listed above and made adjustments.
- Began aligning the work EAS is conducting on mods with the SIS ERP project.
- Facilitator training materials for Exercises 3-5 drafted; training set for March 15, 2017 in Columbia.
- Work breakdown structure adjusted to align with the current work status of the project.
- “Security,” “Technical” and “Support” defined in relationship to this project.
January 9, 2017
- Finished collecting business processes for all functional areas (Registrar, Admissions,Financial Aid, and Cashiers).
- Finalized a draft of the instrument that will be used to prioritize the business processes that need to be documented/evaluated.
- Began identifying processes from functional areas to test the prioritization instrument.
- Identified facilitators at each campus and from system that will assist functional experts during the documentation/evaluation process.
- Began developing facilitator schedule/training materials.
- Presented update to UMAOs.